A Rental Agreement is entered into by Skagit Transit, a Washington Municipal Corporation and __________________(Renter) (collectively, the Parties) for use of the Skagit Station Meeting Room (the Rented Facilities). Renter's signature on the Rental Agreement dated _________________ and attached hereto shall signify Renter's agreement to the Terms and Conditions herein. The Rental Agreement and these Terms and Conditions shall be deemed one agreement that binds the Parties and shall be collectively referred to as "the Agreement."
The Agreement is not valid until signed by the Renter and approved and signed by the authorized representative of Skagit Transit and the rental fee and Certificate of Insurance have been collected.
Rented Facilities include the meeting room and attached kitchen with one private doorway into the room. The Agreement creates no rights to use other areas of Skagit Station except that event participants may use the Skagit Station restrooms in common with other station users.
Skagit Station is a transit center and its first priority is for transit use. Renter will ensure that the event activities and/or event participants do not in any way hinder transit vehicles or transit passengers.
Rental Rates:
| Hourly Rates |
Mon-Thur |
Fri-Sun |
| 0-2 Hours |
$75 |
$75 |
| 2-4 Hours |
$125 |
$150 |
| 4-8 Hours |
$175 |
$225 |
| 8+ hours |
$200 |
$250 |
Damage Deposit
There is a $350 Damage Deposit for non-alcohol use and a $500 Damage Deposit for events with alcohol. Credit card information is required at the time of reservation. Your card will not be charged unless there is damage. Renter is responsible for all breakage and damage done to the building, furniture, rugs, electrical/IT equipment etc. as a result of their event. Replacement value of broken items will be deducted from Renter's damage deposit or a claim will be made against the Renter's insurance in the case where the value exceeds the damage deposit. No tacks, nails or tape will be used to hang any posters or displays.
Cancellations
Cancellations are requested at least seven days prior to rental date. Cancellations made within 48 hours of reservations will be charged a $25 administrative fee.
Security
Security hours are: 8 am - 9 pm Monday - Friday and 8 am - 6 pm on weekends.
Banquet Permit
A Banquet Permit from the Washington State Liquor Control Board is required if there will be alcohol at your
Clean-up
Cleanup Renter will perform cleaning after their event. All equipment will be cleaned and returned to the proper storage space; floor will be vacuumed; trash will be bagged and boxes should be broken down; and any other action shall be performed to ensure that the room is left in the same condition as found prior to the event. Failure to clean the room may result in a minimum charge of $100 against the Renter's damage deposit for cleaning to be performed by Skagit Transit personnel.
Smoking Policy
No smoking is permitted at Skagit Transit Facilities. There are two outdoor designated areas for smoking at Skagit Station.
Pets
No pets are allowed inside of Skagit Station. (This restriction does not apply to service animals
Parking
Park only in designated areas. No parking is allowed in the transit zones of the station. Parking space at Skagit Station is limited and first priority spaces are given to transit users. Renter will ensure that no oversized vehicles are parked at the station and that only one space is taken for each of the event participant vehicles.
Indemnification/Hold Harmless
Renter shall defend, indemnify and hold harmless Skagit Transit, its officers, officials, employees and volunteers from and against any and all claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to property, which arises out of the use of the Rented Facilities or from any activity, work or thing done, permitted, or suffered by Renter in or about the Rented Facilities, except only such injury or damage as shall have been occasioned by the sole negligence of Skagit Transit. For the purpose of this provision, the term "Renter" in the Agreement shall be construed to mean Renter and Renter's guests, representatives, visitors, volunteers, employees and invitees.
Insurance
A. Insurance Term - Renter shall procure and maintain for the duration of the use or rental period insurance against claims for injuries to persons or damage to property which may arise from or in connection with the use of the Rented Facilities and the activities of Renters and his or her guests, representatives, volunteers and employees.
B. No Limitation - Renter's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of Renter to the coverage provided by such insurance, or otherwise limit Skagit Transit's recourse to any remedy available at law or in equity.
C. Required Insurance - Required Insurance Renter's required insurance shall be as follows:
- General Liability insurance shall be at least as broad as Insurance Services Office (ISO) occurrence form CG 00 01 covering premises, operations, products-completed operations and contractual liability. Skagit Transit shall be named as an additional insured on Renter's General Liability insurance policy using ISO Additional Insured- Managers or Lessors of Premises Form CG 201 or an endorsement providing at least as broad coverage. The General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $1,000,000 general aggregate.
- The insurance policy shall contain, or be endorsed to contain that Renter's insurance coverage shall be primary insurance as respect to Skagit Transit. Any insurance, self-insurance, or self-insured pool coverage maintained by Skagit Transit shall be in excess of Renter's insurance and shall not contribute with it.
D. Skagit Transit Full Availability of User Limits - Skagit Transit Full Availability of User Limits If Renter maintains higher insurance limits than the minimums shown above, Skagit Transit shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by Renter, irrespective of whether such limits maintained by Renter are greater than those required by the Agreement or whether any certificate of insurance furnished to Skagit Transit evidences limits of liability lower than those maintained by Renter.
E. Certificate of Insurance and Acceptability of Insurers
Renter shall provide a certificate of insurance evidencing the required insurance before using the Rented Facilities.
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII.
Care of Rented Facilities and Fixtures and Damages to Rental Facilities
Renter agrees not to damage or permit the damage of the Rented Facilities by either its own acts or the acts of third persons. Renter shall be fully responsible for the care and protection of the Rented Facilities while the Rented Facilities are under Renter's control; the Renter shall be liable for the costs to repair damages caused by Renter's use of the Rental Facilities, as set forth herein.
Assignment
- Renter shall not assign the Agreement without written consent of Skagit Transit.
- Renter shall take all necessary and proper steps to ensure that its use of the Rented Facilities is limited to that set out in the Agreement.
Impossibility of Performance Due to Destruction of Rental Facilities
If the Skagit Station and/or the Rented Facilities are destroyed or damaged in such a manner as to make the Rented Facilities unusable, through no fault of either Party, then the Agreement shall be deemed terminated on the happening of the event if either Party so elects. In case of such a termination, neither Party shall be liable for damages or compensation for any losses to the other arising from the termination.
Status of Employees/No Discrimination
- No personnel employed or utilized by each Party shall acquire any rights or status in the other's personnel system or any other form of employment, nor shall he or she be deemed employees or agents of the other for any purpose, absent a separate written contract to the contrary. If applicable, each Party shall be responsible in full for any payment due its employees, including Workers Compensation, insurance, payroll deduction and all related costs.
- Neither Party shall discriminate, in employment, use of the Rented Facilities, provision of services, or any other activity, against any person on the grounds of race, color, creed, mental or physical handicap, age or
Modifications
There shall be no modifications to the Agreement without the express written agreement of the Parties.
Final Agreement
This is the final agreement of the Parties related to the use of the Rented Facilities and any and all prior agreements, statements, promises, representations, and/or discussions between or among the Parties, in writing or not, are void if not set forth in the Agreement.
Execution of Agreements-Counterparts
The Agreement may be executed in counterparts, which together shall be regarded for all purposes as the single original Agreement.
Effective Date
The effective date of the Agreement shall be the last date recorded with the signatures of the Parties.
Servability
Should any provision of the Agreement be found to be void or otherwise unenforceable, all other provisions shall remain enforceable and binding.
Governing Law
Governing Law The Agreement shall be construed under the laws of the state of Washington.
Venue and Attorney's Fees
The venue for resolving any disputes arising out of the Agreement shall be Whatcom County Superior Court. In any litigation arising out of the Agreement including appeals, the Parties will be responsible for covering their own costs and attorneys' fees